Reimbursement Processes & Forms

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Creating and Submitting Title III Funding Requests

Please submit requests and support documentation as soon as possible after the inventory arrives and as soon as possible after attending a training, conference, workshop, or meeting. We appreciate your attention to this practice.


Instructions for Creating Your Title III Funding Request Forms:

  1. Creating your copy of the form: When you click on a form link (below), you will be directed to make a copy of the form. Click on “Make a copy,” name it and save it to your Google Drive. Make sure your forms are set to allow editing.

  2. Naming conventions: Using naming conventions is always helpful. Decide on your naming convention and use it consistently. Please include your district and the date when naming a file. (Edsville_9/12/19).

  3. Create a new form each time you submit a request: Each form may include multiple items.


SUBMITTING YOUR REIMBURSEMENT FORMS & SUPPORTING DOCUMENTATION

Sharing through Google:

  1. Name your copy of the Google form (see above) and make sure the Google form is set to allow editing

  2. Generate an email with a subject line and includes your district name and “TITLE III”

  3. In your email:

    1. Include the link to your completed form(s) set to allow editing

    2. Attach PDF(s) of legible copies of all supporting documentation for all expenses included in the form(s)

  4. Email reimbursement requests and supporting documentation to Dawn Ferreyra


Contact Dawn if you have any questions or if you are unable to locate your shared 2019-2020 spending plan for instructional inventory and professional development.

Dawn Ferreyra: dferreyra@esu3.org or 402-597-4829


REQUESTS FOR REIMBURSEMENT AND SUPPORT DOCUMENTATION ARE DUE TO ESU #3 BY OR BEFORE

SEPTEMBER 1, 2020

FORMS

INSTRUCTIONAL MATERIALS:

Use the two-page form to identify the purchasing and receiving information for each item. Be sure to note the important receiving information as described on the form. The completed form and all supporting documentation must be submitted together.


PROFESSIONAL DEVELOPMENT/TRAVEL EXPENSE:

The completed form and all supporting documentation must be submitted together. Refer to the Expense Basics for information on the required supporting documentation.


PD/Travel Expense Reimbursement Form for use January 2020- December 2020


Title III PD/Travel Expense Basics

PD/Travel Expense Examples


PURCHASED SERVICES:

Use the form to identify information regarding off-contract/summer work per district arrangements. The completed form and all supporting documentation must be submitted together. In your documentation, be sure to include a clarification of the nature of the work according to the guidelines of Title III reimbursement, contract information including payment details, hours/dates worked, etc., and documentation of district payment to the individual(s).

Purchased Services Reimbursement Form

Expense Basics